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Select a Theme
Your decorations, posters, tickets, and catalog, among other things, will be designed around your event theme. With this in mind, you should choose your theme early. Nearly anything can be fair game for a theme, but try to pick one that fits your group. While a library might do well with ‘An Evening With Shakespeare,’ it might not be such a great fit for a softball league.
 
Your auction is not just a great way to raise funds, but can also be a great chance to build your community. It allows folks to get together for a fun time away from their day to day routines. Your theme also goes a long way toward setting a mood for your time together. The list below gives you some theme ideas with possible tag lines to get you thinking.

 
Tropical

        'An Evening in Paradise,' 'Pirates of the Auction'
 
Hollywood

        'Lights, Camera, Auction,' 'Opening Night at the Auction'
 
Broadway

        'New York State of Mind,' 'Another Auction, Another Show'
 
Decades

        'Roaring 20's,' 'Happy Days,' 'Auctionstock'
 
Music

        'The Beat Goes On,' 'Rockin' Auction Eve'
 
Television

        'Ready For Prime Time'
 
Casino

        'Viva Las Vegas,' 'All-in Auction,' 'Casino Royale'
 
Western

        'Auction at the O.K. Corral,' 'Happy Trails'
 
Fiesta

        'South of the Boarder,' 'Cinco de Mayo Auction'
 
Mardi Gras

        'Belles & Beaus,' 'Bourbon Street Auction'


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  Introduction
    About This Guide
The Rules
Help Make This Guide Better
  Before You Start
    Should You Hold an Auction
Should You Use Software
  Staffing
    Select a Chairperson
Staff the Lead Positions
Staff the Lead Positions (2)
Pre-event Volunteer Needs
Event Day Volunteer Needs
Post-event Volunteer Needs
  Getting Started
    Develop a Budget
Select a Target Date
Develop an Event Schedule
Select a Venue and Caterer
Select an Auctioneer
Select an Emcee
Select a Theme
Book Entertainment
Arrange Storage Space
Design & Print Tickets
  Ongoing Tasks
    Procurement of Donations
Procurement of Donations (2)
Promotion & Advertising
Decorations
Selling Tickets
Create a Slideshow
  Just Before the Event
    Create Packages
Print Item Number Stickers
    for Packages
Design, Print, &
    Distribute Catalog
Print Gift Certificates
Dinner Seating Assignment
Print Bid Sheets
Print Item Display Cards
Print Live Auction
    Reporting Slips
Pre-event Coordination
    with Auctioneer
Train Registration
    and Checkout Staff
Get Auction Sponsored Gifts
  Event-Day Tasks
    Setup
Event Day Coordination With
Emcee And Auctioneer
Check In And Registration
Bid Sheet Pick-up
And Data Entry
Check Out
Item Pick-up
Clean-up
  Post-event Tasks
    Thank You Letters
Leftover Items
Close Financial Books & Release the Results
  Raffles
  Games
    Wine Raffle
Wine Grab
Blackout Bingo
Balloons
50/50 Raffle
Animal Raffle
Simple Drawing
Tootsie Roll Drawing
Free Dress Passes
Star Bingo
Scratch Cards
Prize Balloons
Dinner Seating Plate Prizes