Select a Chairperson
The chairperson is the individual at the helm with a global view of the event, and the ability to make final decisions. They are responsible for the overall coordination of efforts, signing authority on contracts, and final decisions when conflicting opinions arise. We believe that having a committee in charge slows decision making and is more prone to “political” problems, so suggest that one person, or couple, do this job.
 
If your group has held auctions in the past, you should try to select your chairperson from people that have worked on a previous event. Even with plentiful volunteers, the chairperson has many things to keep track of. Previous experience can be invaluable.
 
Other than the overall coordination of the event, there are some jobs with which the chairperson should stay personally involved. Among other things:

Selection and securing of the venue
 
Selection and securing of catering services and selection of the menu
 
Selection and securing of auctioneer and/or emcee services
 
Management of event finances (depositing of all funds, approval of expenses, keeping of the books, etc.)
 
Scheduling and leading of planning meetings
 
Creation and distribution of thank you letters to event guests and staff, after the event.

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