Auction Topics :: AuctionBase Auction Management Software, Support and Advice.

Auction Topics HomePageSite Guide
 

   
























 
 

Help Make This Guide Better
As with any venture, your long term success will hinge on your ability to grow and change over time.  What worked well at last year’s auction may not work well a second time.  Each event’s staff should bring fresh ideas, in an attempt to increase your community’s involvement, make the event more fun for everyone, and, of course, to increase the proceeds for your charity.
 
We want to grow and improve over time as well, and hope you will help.  If you find errors in the guide, or have ideas for improving it, let us know.  All suggestions are welcome.  We would especially like to hear stories from people about those things that worked especially well, and those that backfired.  Where appropriate, and with your permission, we’ll add your information to the guide, making it a better resource for everyone.

Email: support@auctiontopics.com

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  Introduction
    About This Guide
The Rules
Help Make This Guide Better
  Before You Start
    Should You Hold an Auction
Should You Use Software
  Staffing
    Select a Chairperson
Staff the Lead Positions
Staff the Lead Positions (2)
Pre-event Volunteer Needs
Event Day Volunteer Needs
Post-event Volunteer Needs
  Getting Started
    Develop a Budget
Select a Target Date
Develop an Event Schedule
Select a Venue and Caterer
Select an Auctioneer
Select an Emcee
Select a Theme
Book Entertainment
Arrange Storage Space
Design & Print Tickets
  Ongoing Tasks
    Procurement of Donations
Procurement of Donations (2)
Promotion & Advertising
Decorations
Selling Tickets
Create a Slideshow
  Just Before the Event
    Create Packages
Print Item Number Stickers
    for Packages
Design, Print, &
    Distribute Catalog
Print Gift Certificates
Dinner Seating Assignment
Print Bid Sheets
Print Item Display Cards
Print Live Auction
    Reporting Slips
Pre-event Coordination
    with Auctioneer
Train Registration
    and Checkout Staff
Get Auction Sponsored Gifts
  Event-Day Tasks
    Setup
Event Day Coordination With
Emcee And Auctioneer
Check In And Registration
Bid Sheet Pick-up
And Data Entry
Check Out
Item Pick-up
Clean-up
  Post-event Tasks
    Thank You Letters
Leftover Items
Close Financial Books & Release the Results
  Raffles
  Games
    Wine Raffle
Wine Grab
Blackout Bingo
Balloons
50/50 Raffle
Animal Raffle
Simple Drawing
Tootsie Roll Drawing
Free Dress Passes
Star Bingo
Scratch Cards
Prize Balloons
Dinner Seating Plate Prizes